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Domino Admin Tools
Centralized and Automated Account Management Tools on Domino
Domino Admin Tools can directly help with IT admin's daily operations by centralizing and automating the account management for Notes account, mailbox, replica for Web Mail. IT operators and administrators can create, update, manage and delete the accounts easily in one go via the tools.
It is an all-round account management tool with effective cost and simple installation
Highlighted function and features
Account Management
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Create a New Domino Account with a mailbox, replica for Web Mail in one stop.
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Auto update Post Title Group and Internet address at your defined schedule.
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Inactive Account Analysis with Remove and Archive Actions
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Remove and Archive the account, including the mailbox and replica, and remove the user from the Post Title Group.
User Activity Monitor
Define Inactive Period
Find inactive users
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Collect user login action from both Notes Client & web
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Update user status by comparing the last activity date and inactive period
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Inactive user report
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Account Owner and Account Type
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Last Activity Date
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Retain Account
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Exclude Account
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Submit Delete Account Request
Find Orphan Mailbox
The Orphan Mailbox Report will scan the mailbox which does not stay on its own Server
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For the Replica exist in Clusters Sever or Mail Services will not count as Orphan Mailbox.
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Link to Mail Service Profile Database so that to ignore Replica on those server as orphan mailbox
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Integrate with Mail Service
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Submit Delete Mailbox Request
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Input code for confirmation
Auto Deployment
Auto and remotely deploy the Notes ID and Notes client configuration to the user workstation
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Upload the ID to the web server
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Web server single sign-on with Windows
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The user opens the web page and initial auto-deployment
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Download user Notes ID and default Notes client configuration
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Update Notes client configuration regarding current user e.g. Home server, ID file path, mailbox file path, etc.
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Update Status
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Notes client configuration Done!!!
Integrated with Account Management which
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Enable auto-deployment in Create Account Request
Use case
Domino Admin Tools can perform account and mailbox analysis, tidy up the existing accounts for you. This can save administration and operation workload and free up the space.
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New users, groups, mailboxes, replicas will be automatically created and updated after submitting requests.
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Auto deploy the user specified user settings, ID file to user's workstation.
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The tool will collect users' login actions from both Notes client and Web.
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The tool will also track the account usage. Accounts over the preset idle period will be treated as Inactive accounts.
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The tool will notify IT admin when there is an inactive account and remove it automatically to free up the Domino user accounts.
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No worries about losing removed account information! The tool will archive the removed account to provide a mechanism to restore the data if needed.
Accounts management
Inactive User Detection to Optimize User Management
Objective: Streamline the total number of users by detecting and managing inactive accounts, improving efficiency and reducing overhead.
1. Automated Account Review
The Domino Admin Tool performs daily checks on all user accounts, automatically reviewing login frequency to identify inactive users.
2. Proactive Notification
The system generates a list of accounts that have not logged in for 90 days and sends it to the IT Administrator as a reminder to follow up on potential inactive users.
3. Inactive Account Management
Accounts with no login activity for 180 days, as defined by the system’s inactivity criteria, are flagged for further action. This triggers an approval process for account deletion, including:
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They are removing or archiving inactive user profiles from the Domino Directory to optimize the user base.
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They are removing inactive users from assigned groups.
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I am deleting mailbox copies, except for the one on the user’s home mail server.
4. Admin Access to Login Data
The IT Administrator can also access the latest login activity details at any time via the Domino Admin Tool portal, allowing for ongoing monitoring and management.
Agents Management
Centrally Manage Users’ Mailbox Status with the Domino Admin Tool
1. Enable/Disable Out-of-Office Notifications
Easily manage out-of-office notifications for users when they are on leave without disrupting the notification sender. You can customize different messages for various groups:
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Standard Notification: Sent to all email senders, such as external senders.
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Alternate Notification: Sent to specific people, such as internal colleagues.
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Exclusions: Prevent out-of-office messages from being sent to certain groups of people.
2. Enable/Disable Auto-Forward Agent
Set up email auto-forwarding for users who are out of the office. The Domino Admin Tool allows filtering of emails before forwarding:
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Prevent sensitive emails, such as e-payslips, from being forwarded.
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Restrict forwarding to internal emails only.
Mailbox Management
ONE CLICK to update replication settings for ALL mailboxes
The Domino Admin Tool enables you to update replication settings across all or selected mailboxes with just one click, whenever needed.
